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Registrar

Too Many Trips To The Filing Room?

A Registrar’s office must constantly contend with a multitude of tasks ranging from simple record retrieval and information verification to transcript auditing and graduation evaluation. It is in processing these tasks that a Registrar’s office must interact with an ever increasing collection of student documents, many of which must be frequently filed, accessed, and re-filed. With Nolij Web, the only 100% Web-Based Knowledge Management Solution for Higher Education, you can streamline information processing and increase your efficiency.

“Our registrar is very happy with Nolij Web as it has placed all scanned grade changes, student files and current court documents at her fingertips. The drag and drop of email attachments is her personal favorite. We went live in August 2008 with our Registrar in a two stage implementation; initially, a portion of their work is being done inside the ADMISSIONS workflow (this is the transcript evaluation, pre-transfer coursework process) and later, the rest of their department came up using scan, store, and retrieve functionality. The Registrar has a specific role for only their users to scan, store, retrieve grades turned in by faculty. The most enjoyable feature is the ability to save an emailed image attachment of a faculty’s signed grade change. No more file cabinets of paper grade changes. They also have a bin for subpoena documents to stop the volume of paper that must be retained indefinitely. Other registrar uses for Nolij Web is the scan, store, retrieve of student forms handed in that now can be shared with other authorized departments.”

Joy Kilfoyle
Enrollment Systems Supervisor
The University of Tampa

Nolij Web enables your Registrar’s Office to:

  • Retrieve records effortlessly and eliminate countless trips to the filing room
  • Stop creating manila folders; all filing takes place on your desktop
  • Do away with manually relocating documents from one department to another
  • Automatically receive scanned documents from Admissions upon student acceptance
  • Streamline information verification and avoid chasing after hardcopy documents
  • Dramatically shorten the process of retrieving applicant records and verifying attendance information
  • Instantly re-create a student record using Nolij Web’s custom Form Designer
  • Instantly access transcripts
  • Display all related course information for fast and easy comparison
  • Reduce the photocopying and mailing components of graduation evaluation
  • Give advisors instant online access to all student documentation

Considering going paperless? Learn how Nolij Web can help you improve your flow of information, clear space in the filing room, and green your operation. Call us today at 888-818-NOLIJ (6654).

Nolij offers other tools to streamline your operations such as Nolij Transfer and Nolij Capture. Click here for more details on those cost saving systems.